LRP Publications

  • Event Planner

    Job Location US-CT-Trumbull
    ID 2018-1232
    Relocation?
    No
    Type
    Regular Full-Time
    Education Required
    Bachelor Degree
  • Overview

    The successful candidate will be able to demonstrate the following:

     

    • Customer Focus: Able to demonstrate a high level of service delivery; do what is necessary to ensure customer satisfaction; deal with service failures and prioritize customer needs.
    • Commitment to Task: Able to take responsibility for actions and outcomes and persist despite obstacles; demonstrate dependability in difficult circumstances and show a sense of urgency about getting results.
    • Attention to Detail: Ability to follow detailed procedures and ensure accuracy in documentation and data; concentrate on routine work details and organize and maintain a system of records.
    • Decision-Making: Able to act to solve problems while exhibiting judgment and a realistic understanding of issues.
    • Communication: Ability to clearly present information through both spoken and written word; read and interpret complex information; respond knowledgeably to supervisor and customer requests; listen well; ability to accept feedback in a positive manner.
    • Conflict Management: Stay objective and fair when dealing with sensitive situations; maintain constructive working relationships despite disagreement.
    • Continuous Learning: Able to stay informed of current industry trends.
    • Flexibility: Able to remain open-minded and change opinions on the basis of new information; perform a wide variety of tasks and change focus quickly as demands change; adapt to varying customer needs.
    • Initiative: Prepare for problems or opportunities in advance. Must be self-motivated.
    • Relationship Management: Able to develop rapport with others and recognize their concerns and feelings; build and maintain long-term associations based on trust.
    • Teamwork: Able to share due credit with co-workers; work closely with other departments; support group decisions.
    • Tolerance of ambiguity/flexibility: Deal with unresolved situations, frequent change, delays or unexpected events.
    • Experience in Hospitality Industry: Able to work successfully with a wide variety of conference-related professionals and vendors, hotel and/or convention center operatives, food and beverage personnel, AV vendors, special events vendors, security firms, exposition/decorator service contractors, temporary staff agencies, shipping/freight companies, conference speakers, conference chairs, marketers, customer service reps and trade show sales reps.
    • Organizational skills: Ability to multi-task and change gears easily as circumstances warrant. Time management skills: Being aware of continuous deadlines and not falling behind.
    • Technical proficiency: Ability to use both Mac and Windows based computers. Ability to understand and manage AV requests and orders and use software applications to manage conference content (google apps, box, powerpoint and Cvent). Basic knowledge of HTML is also necessary and will be required (training available as needed).

    Responsibilities

    You will be responsible for the following per the terms of each event contract.

    • Event budgeting from planning to final reconciliation.
    • Venue room block management
    • Meeting space assignments
    • Food and beverage orders
    • Transportation
    • Event supplies
    • Event signage (in collaboration with production department)
    • On occasion, evaluate venue/city specific music options Negotiate fees, manage contracts and payments.
    • On occasion, evaluate, book and direct photographer.
    • AV orders including procurement of  CAD diagrams power and internet.

    Position Requirements

    • Bachelors Degree
    • 2 years of experience as an event planner
    • Excellent project management skills
    • The ability to work both independently and as part of a team
    • A can-do attitude
    • Must be comfortable with Microsoft Office
    • Must live within 40 miles of the Trumbull, CT office

    As an EO/AA employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran, or disability status.

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